Introduction

EA Safety Services, LLC ("EA Safety Services, LLC," "we," "us," or "our") is committed to protecting the privacy and security of our users. This Privacy Policy describes how we collect, use, store, and share information when you use the EA Safety Services, LLC mobile application and web platform (collectively, the "Service").

By accessing or using the Service, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access or use the Service.

Information from Third Parties

We may receive information from third-party authentication providers when you sign in to the Service using a third-party account (such as your company single sign-on).

How We Use Your Information

We use the information we collect for the following purposes:

Providing and Improving the Service. We use your information to operate, maintain, and improve the EA Safety Services, LLC platform, including generating safety reports, tracking action items, conducting AI-powered hazard analysis, and delivering tailgate meeting materials in English and Spanish.

Communication. We use your email address to send you service-related communications, such as safety reports shared by your team, action item notifications, and account updates. We do not send marketing emails unless you have opted in.

Safety Compliance. We use project data, inspection records, and safety documentation to help you maintain compliance with OSHA regulations and other applicable safety standards. This data is stored securely and is accessible only to authorized users within your organization.

AI-Powered Features. When you use our AI Hazard Scan or AI Corrective Action features, photos and text you submit are processed by artificial intelligence systems to identify potential safety hazards and recommend corrective actions. These AI analyses are performed solely to provide you with safety insights and are not used for any other purpose.

Analytics. We use aggregated, anonymized usage data to understand how the Service is used and to improve its features and performance. This data cannot be used to identify individual users.

How We Store and Protect Your Information

We take the security of your data seriously. All data transmitted between your device and our servers is encrypted using industry-standard TLS (Transport Layer Security) encryption. Data at rest is stored on secure, access-controlled servers.

We implement the following security measures:
• Encrypted data transmission (HTTPS/TLS)
• Secure authentication with session management
• Role-based access controls limiting data visibility to authorized users
• Regular security reviews and updates
• Secure cloud storage for uploaded files and documents (Amazon Web Services)

Despite our efforts, no method of electronic transmission or storage is completely secure. We cannot guarantee absolute security, but we are committed to protecting your information using commercially reasonable measures.

How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:

With Your Consent. When you use the "Send to Customer" feature to email a safety report, we share the report content and PDF attachment with the email recipient you specify.

Service Providers. We use third-party service providers to help operate the Service, including cloud hosting (Amazon Web Services), email delivery, and AI processing. These providers are contractually obligated to protect your information and may only use it to provide services on our behalf.

Legal Requirements. We may disclose your information if required to do so by law, regulation, legal process, or governmental request, or if we believe disclosure is necessary to protect the rights, property, or safety of EA Safety Services, LLC, our users, or the public.

Business Transfers. In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will notify you of any such change in ownership or control of your personal information.

Data Retention

We retain your information for as long as your account is active or as needed to provide you with the Service. Safety records, inspection reports, and compliance documentation are retained in accordance with applicable regulatory requirements, which may require retention for periods of five years or longer.

If you request deletion of your account, we will delete or anonymize your personal information within days, except where retention is required by law or for legitimate business purposes (such as maintaining safety compliance records).

Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

Access and Portability. You may request a copy of the personal information we hold about you. Safety reports and inspection records can be downloaded as PDF files directly from the Service at any time.

Correction. You may request that we correct inaccurate or incomplete personal information.

Deletion. You may request that we delete your personal information, subject to legal retention requirements.

Opt-Out of Communications. You may opt out of non-essential email communications by contacting us directly.

To exercise any of these rights, please contact us using the information provided in the "Contact Us" section below.

California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to request deletion, and the right to opt out of the sale of personal information. As stated above, we do not sell personal information. To exercise your CCPA rights, please contact us at the email address below.

Children's Privacy

The Service is not intended for use by children under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete that information promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, notify you through the Service or by email.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

EA Safety Services, LLC
Email: [email protected]
Website: www.easafetyservices.com

This Privacy Policy applies to the EA Safety Services, LLC mobile application and web platform operated by EA Safety Services, LLC.